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Job ID2143
Job TitleBilingual Administration Assistant
LocationChicago NW Suburbs
Job TypeFull Time
Salary$45K to $50K (non-exempt)
Hours8:00am to 5:00pm (M-F)
Visa SupportNo
Relocation CoveredNo
Required Education• A 2-year degree or equivalent experience.
Require TravelNo
Language RequirementsJapanese (Native) & English (Business)
Description• Maintains executive's appointment schedule by planning and scheduling meetings and conferences, and travel. • Welcomes Japanese guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. • Arrange and coordinate meetings and events. • Translate email, documents, and other formats from Japanese and English or vise-versa. • Provide administrative and offsite personal support for Japanese Expats. Handle hotel, housing, car rental, travel arrangements for visitors and Japanese Expat staff. • Maintain and assist Japanese Expat with Visas and I-94 documentation. • Provide new hire and benefit documents for newly-arrived Japanese staff. • Collect research and analyze documentation. • Review operating practices and recommend improvements where required. • Prepare and format reports, presentations, documents and minutes. • Responsible for overall company employee uniforms; place uniform orders; verify delivery; reconcile invoices/billing. • Activates and distributes company key fob for new hires and temporary staff. • Order business cards for company staff. • Perform other duties, assignments and special projects that may be required.
Requirements• Ability to maintain company and employee confidentiality at all times and handle sensitive information. • Strong detail orientation with a high degree of accuracy in work. • High degree of interpersonal skills with all business levels and ability to practice confidentiality. • Good computer skills with ability to run and analyze results. • Ability to multi-task. • Demonstrate customer service, interpersonal and communication skills. • Ability to function effectively and positively within a team environment.

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Pacific Advisory Service
1701 E. Woodfield Road, Suite 305
Schaumburg, IL 60173
Phone: 847-995-1705 / Fax: 847-995-1710
E-mail: pasinc@paschgo.com