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Job ID2472
Job TitleAdministrative Assistant
LocationChicago NW Suburbs
Job TypeFull Time
Salary$40K - $50K
HoursM-F, 7:00am to 3:30pm (30 min. lunch)
Visa SupportNo
Relocation CoveredNo
Required Education 
Require TravelSometimes have to visit suppliers and subcontractors located within 15 miles from the office.
Language RequirementsEnglish, Japanese (intermediate and above)
DescriptionThis company is responsible for supplying transit and rail equipment for buses, trains, automobiles, and industrial equipment. The position is responsible for providing administrative assistance to ensure efficient operations of company and providing support to the managers and employees through a variety of data handling and documentation tasks. The tasks include but not limited to arrangement of purchase orders from customers, preparation of purchase orders to suppliers, invoicing to customers, payments to suppliers, and logistics of products and parts. This position requires high data processing skills and intelligence. 1. Prepare price lists and quotations according to existing information or instructions from the supervisor. 2. Receive purchase orders, check the contents and deploy them internally. 3. Control delivery date information and report it to customers. 4. Prepare shipping documents according to the provided packaging information and arrange shipments. 5. Prepare serialization reports of the shipping goods. 6. Maintain technical and commercial information of products and parts. 7. Maintain records of past quotations, sales, and shipments and retrieve information from them. 8. Prepare purchase orders to suppliers. 9. Maintain records of past purchase and payment and retrieve information from them. 10. Create drafts of sales tools such as brochures and catalogues. 11. All the necessary verbal and written communication with customers, suppliers, vendors and colleagues in both US and Japan. 12. Other miscellaneous duties assigned by the supervisor.
Requirements1 MS Excel, and database software depending on different purposes and characteristics of each task. 2. Excellent written and verbal communication skills. 3. Strong multi-task management skills. 4. Strong teamwork skills 5. Ability to read and interpret written documents and correctly understand verbally spoken explanations. 6. Experience and high-level knowledge of business in general, accounting, trading, and logistics preferred. 7. Native speaker of English language or equivalent. 8. Japanese language skill a plus. 9. Working experience in a Japanese company a plus as well.

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Pacific Advisory Service
1701 E. Woodfield Road, Suite 305
Schaumburg, IL 60173
Phone: 847-995-1705 / Fax: 847-995-1710
E-mail: pasinc@paschgo.com